Every company faces a common challenge - e-mail attachments consume significant amounts of file storage, leading to expensive purchases of Capacity Add-Ons and difficulty in locating attachments.
AttachmentExtractor offers a cost-effective solution by automatically extracting e-mail & note attachments to inexpensive storage platforms like SharePoint or Azure Blob, without affecting the user experience. This saves up to 80% on capacity costs and improves the overall performance.
A large number of emails with attachments are sent within a company every day, causing excessive storage usage. AttachmentExtractor transfers all these attachments from the Dataverse and moves them to a cost-effective file storage solution.
AttachmentExtractor is available for all Dynamics 365 for Customer Engagement modules:
Connecting AttachmentExtractor to Power Apps is just as simple as creating an app. You can still send and receive emails with attachments or notes while our service automatically transfers them in the background. There will be no change in your access to attachments or notes.
Did you know that a significant amount of your Dataverse database, sometimes as much as 70%, is made up of e-mail content and attachments stored as notes?
AttachmentExtractor provides a simple solution to this problem by moving the content to SharePoint or Azure Blob Storage, freeing up valuable space in your Dataverse database. This process is completely seamless and users will not notice a difference when accessing their files.
*1 Dynamics 365 Licensing Guide *2 Purchase Services
Completely integrated with SharePoint, our tool automatically extracts attachments and notes from emails and saves them to the correct document location. If the location does not exist, it will create it for you.
AttachmentExtractor supports Azure Blob Storage (ABS) for storing large amounts of documents as well as email content. Both the Hot and Cold tiers of ABS can be used.
The extraction process is fully transparent. Thus, users will not notice any differences when accessing the extracted content.
Large files are prioritized for movement by smart file size logic, resulting in faster extraction and immediate capacity savings.
Set up a schedule for the service to be active. For example: extract only in the weekend or extract only from midnight to 5am in the morning to avoid any impact during work hours.
Set up the service to touch only emails related to certain tables (Whitelist) or block them from being touched by the service (Blacklist). For example: "Do not extract important contracts".
AttachmentExtractor allows you to move historic content to an archive by configuring the extraction to only act against content that is older than for example 2 years.
By allowing selection of save locations based on Dynamics 365 attribute values, custom logic can be implemented to meet your specific needs.
Eliminate unnecessary items using an attachment filter based on size or name (e.g. exclude Twitter gifs).
Contents, including attachments, emails, and notes, can be replicated for indexing purposes.
The whitelist allows for selective extraction or copying of documents associated with an invoice, for example.
Once the AttachmentExtractor service is running, you will see a significant decrease of your capacity consumption.
For example:
Total savings/year: 5,378$
Instructions: Enter the current size of your ActivityPointerBase, Attachment and AnnotationBase table and hit "Calculate" to see your potential savings.
550+ customers have been able to reduce data capacity1 up to 40% and file capacity by up to striking 80% and benefit from the reduction of ongoing storage costs. Questions or need help? Contact us via our live-chat or sales@mscrm-addons.com
Attachment Extractor is our go-to solution when a customer has files stored in Dynamics 365. It's simple to configure and monitor and provides a seamless solution to move big files to SharePoint.
We were in need for a quick fix to make space in our Dynamics 365 data base and documents storage. The application is easy to install and to understand for a fairly reasonable price. A +++ for their customer service department.
Great for optimizing your attachment related storage costs. We have used this for moving DocumentsCorePack-generated customer pdf-invoices from Dataverse to Azure Blob Storage. Highly recommend this. Also, service from msrcm-addons.com has always been superb.
Try AttachmentExtractor today with our 14-day free trial with all features and support included! Here's how to get started:
1. Sign up for a free account 2. Activate the AttachmentExtractor Service
Start Instant Free Trial
We want to make sure your trial experience is as seamless as possible. If you need any assistance, please don't hesitate to reach out by filling out this form. Our team will be happy to help you get up and running in no time.
1 Microsoft's data migration process only transfers emails that are older than 12 months. Newer emails are migrated once they reach this age, with the migration job running periodically every 30 to 60 days per tenant. AttachmentExtractor allows for the immediate extraction of emails, reducing data capacity in real-time without the need to wait for the 12-month threshold.